Market Rules and Regulations

The mission of the Crescent City Farmers Market is to benefit local farmers, fishers, consumers and communities in the fertile crescent of Greater New Orleans by operating weekly, year-round markets where food producers and harvesters market the fruits of their labor directly to consumers in a public setting.

I. Application Process:

Prospective vendors must go through the following process to be eligible to join the Crescent City Farmers Market: FILLING OUT AN APPLICATION DOES NOT MEAN THAT YOU WILL BE ASKED TO BE A VENDOR, THAT YOU ARE ELIGIBLE TO BE A VENDOR, OR THAT YOU ARE GUARANTEED TO BE A VENDOR.

How do I apply?

Fill out an online Vendor Application Form.

What happens next?
  • Within 48 business hours, applicants will receive an email acknowledging receipt of the application. (If one does not arrive, please check your spam/junk email folder.)

  • Market staff will contact you within ten business days to let you know if your application has been declined or to set up a phone call to learn more about your business.

  • If your product may be a good fit for CCFM, market staff will contact you to set up a time for you to visit one of our markets. This allows you a chance to see our market and gain a better understanding of how we operate, and what is required. A nonrefundable $25 vendor application fee must be submitted during your market visit. Please note that payment of the $25 vendor application fee is not a guarantee that you will be invited to participate in the Crescent City Farmers Market.

  • After your market visit, market staff will contact you to set up a time to visit your site of production. The site visit is a chance for our producers to highlight the skills and techniques that are the foundation of their business.

  • Applicants intending to sell meat, poultry, seafood, dairy, or prepared/processed foods will be asked to provide one or more samples.

  • After review of the application, the site visit, and (if required) sample review, CCFM will notify applicants whether they have been approved as CCFM vendors.

  • Applicants who are invited to join the market will be contacted to discuss a start date.

  • Applicants who are asked to join the market will not be guaranteed a date or location, however CCFM will take all requests into consideration.

If you are invited to join the market

Market staff will coordinate a time for you to arrive on your first day and will provide a vendor packet. You will need to review and acknowledge that you have received and read the packet provided to you before you can attend your first market as a vendor for CCFM. At this time you must pay your $25.00 vendor fee.

After your first 4–6 markets, market staff will schedule a time to go over your progress at market. This is a time to discuss any struggles or initial issues and address any concerns.

Potential new market item(s) should:
  1. Include as many locally grown ingredients as possible and/or demonstrate a linkage to the Greater New Orleans region’s evolving cultural heritage.

  2. Be submitted for review in the exact form they will be offered for sale. They must be packaged, labeled with ingredients, company name, address and telephone. Products must also be labeled with the intended price for sale. REMEMBER: Vendors are only allowed to sell products within their approved category/categories. Should you wish to expand your line of products outside your category, please contact Market staff about new additions for approval.

    If your product is not approved for sale in the Market, it may not reflect upon the quality of your product. Products are chosen based upon the Market’s stated criteria and specific needs for a balanced product mix. Although some products are delicious, they may not lend themselves to this forum. We appreciate any and all interest from potential vendors and their creative talent and entrepreneurial drive within our region.

    Market Umbrella is an equal opportunity organization that prohibits discrimination in all programs, events, and activities on the basis of race, color, creed, national origin, age, disability, gender, marital status, familial status, religion, sexual orientation, veteran status, or socio-economic status.

    All vendors accepted into the Crescent City Farmers Market must adhere to its Vendor Code of Conduct.

Any business wishing to gain acceptance into the Market must pay a $25.00 vendor inquiry fee in order to be considered. This fee will be applied to processing the application. Neither the payment of this fee nor the submittal of the application means that the applicant will be approved to participate in the markets. Because the fee is for application processing, the $25.00 fee is non-refundable.

II. Criteria For Acceptance As A Market Vendor:

Persons who produce food and agricultural products that are in compliance with Market Umbrella policies are eligible to participate in our markets. Not all persons who are in compliance with Market Umbrella policies are guaranteed to be accepted as a vendor.

All persons wishing to sell in the Crescent City Farmers Market must, prior to participation in the Market, file an application and be approved by Market Umbrella as described in Section I

A. Definition of Vendor and Farm/Production Facility:

All products sold must be grown or produced by the vendor. We are a producer-only, food market. "Vendor" shall be defined as the producer of goods sold. Produce grown or produced at a location not listed on the application is not eligible to be sold. The resale of items purchased by the vendor shall not be permitted. The Market's objective is to assist small entrepreneurs to break into the market, therefore vendors who already maintain retail operations in New Orleans are not invited to participate. Farmers may sell limited amounts of products from neighboring farms on a temporary basis after prior approval from Market Umbrella.

The Vendors shall not be considered an employee or an agent for Market Umbrella. Market Umbrella shall not be considered an employer or an agent for the Vendors.

B. Permitted Items for Sale:

Items allowed for sale shall include raw vegetables and fruits; edible plants; eggs; honey; shelled peas and beans; cut, washed and unwashed, bagged vegetables; nuts; garlic; spices; grains; herbs; bedding plants; herbal vinegars, pastries, cookies, cakes, cheesecakes, chocolates, fruit syrups, jellies, jams, herbal and vegetable spreads, vegetarian focaccias and sandwiches, pies, stuffed breads, fresh pasta, fresh juice and cider; raw and frozen meats (beef, lamb, mutton, pork, goat); raw and frozen small poultry; raw and frozen game bird and rabbit; raw and frozen fin fish and seafood (crustaceans, fish, turtle, alligator); live seafood (shellfish, crustaceans, oysters); fluid milk and fresh dairy products; cheese; canned and pickled products; cured sausage and meat are eligible. Products not permitted: Prepared foods that contain meat and/or seafood, nonfood value-added items (i.e., soaps, candles, cosmetics and household products) and crafts. Vendors are only permitted to sell items within their approved category/categories.

C. Categories of Products

Products in the Crescent City Farmers Market are reviewed and placed into one of three (3) categories. These categories are organized by the level of consumer risk to contract a food-borne illness from eating food purchased at the Market. Additionally, the Market is pledged to achieve a balance of products. The Market’s ideal balance is 60% category 1 (majority fresh produce), 20% category 2 (value-added products), 20% category 3 (dairy, meat, seafood). All new vendors’ farms, production facilities, or boats will be visited for inspection prior to entering the market.

Category 1: Products in category 1 include foods that historically have not been identified as sources of food-borne illness: raw vegetables and fruits; edible plants; eggs; honey; shelled peas and beans; cut, washed and unwashed, bagged vegetables; nuts; garlic; spices; grains; herbs; bedding plants. Market staff may seek verification from the appropriate Cooperative Extension Services to confirm that prospective/existing vendors are genuine growers.

Category 2: Products in category 2 have been identified as the source of few outbreaks of food-borne illness. They utilize two primary packaging formats: plastic bags or glass/plastic bottles and jars: breads and pastries, cookies, cakes, pies and candies; herbal vinegars, fruit syrups, jellies, jams, herbal and vegetable spreads; vegetarian items (i.e., sandwiches, tamales, pizza and fresh pasta); fresh juice and vegetable blends (i.e., juices and pestos), and cider. Please inquire with Market staff as to clarification about acceptable items.

Category 3: Products in category 3 have been the source of most food-borne illness. Some indeed are life threatening. Clean process, transportation, and storage environments are required: raw and frozen meats (beef, lamb, mutton, pork, goat); raw and frozen small poultry; raw and frozen game bird and rabbit; raw and frozen fin fish and seafood (crustaceans, fish, turtle, alligator); live seafood (shellfish, crustaceans, oysters); fluid milk and fresh dairy products; cheese; canned and pickled products; cured sausage and meat.

D. Inspection of Facilities

All vendors shall allow Market Umbrella to inspect their production facilities at any time, with or without notice, so as to maintain the integrity of a producers' market.

E. Right to Approve and Terminate

Market Umbrella reserves the right to approve all vendor applications. If a vendor is approved to participate in the markets, Market Umbrella retains the right to terminate the vendor for any reason. If a vendor is terminated the $50.00 annual fee will not be refunded.

F. Annual Renewal/Acceptance:

All vendors must be approved for participation into the market annually. Annual renewal is NOT guaranteed.

In order to be eligible for renewal, the vendor must complete all renewal paperwork, submit farm/ownership updates, and comply with site visits as deemed necessary by Market Umbrella. Failure to comply with any of these requirements means that a vendor is not eligible for renewal.

For new vendors, the annual vendor fee is $25.00. It must be paid before the first market a new vendor attends. For returning vendors, the annual vendor fee is $50.00. It must be paid prior to each vendor’s first market of the year.

III. General Rules and Guidelines

The Crescent City Farmers Market operates

  • Tuesdays: Tulane University Square parking lot at 200 Broadway Street

  • Wednesdays: French Market at 1235 N. Peters Street

  • Thursdays: American Can Company parking lot at 3700 Orleans Avenue

  • Saturdays: William B. Reily parking lot at 700 Magazine Street

The Crescent City Farmers Market has established rules and regulations that guide vendors in understanding what their responsibilities are as members of the market community. Understanding and complying with these guidelines creates a market that operates smoothly and efficiently so that all participants may benefit. By reading and acknowledging the terms of these rules and regulations the Vendors agree to the following rules and regulations:

A. Health regulations:

All vendors participating in the Crescent City Farmers Market must comply with its food handling procedures (“From the Field to the Table”) distributed to each vendor upon acceptance into the Market. It is also available online at marketumbrella.org. The vendors will receive a copy of the food handling procedures annually at each renewal period.

B. Hold Harmless Clause:

All authorized vendors participating in the Crescent City Farmers Market shall be individually and severally responsible to marketumbrella.org, the Crescent City Farmers Market, its board, officers, members, and volunteers for any loss, personal injury, deaths, and/or any other damage that may occur as a result of the vendors' participation in the markets sponsored by Market Umbrella, or that of its representatives, agents, and employees. All vendors hereby agree to indemnify and save marketumbrella.org harmless from any loss, cost, damages, and other expenses, including attorneys' fees, suffered or incurred by marketumbrella.org by reason of the vendors' participation in the markets sponsored by Market Umbrella or that of its volunteers, agents and employees.

C. Insurance:

No insurance is provided to participants in the Crescent City Farmers Market. Each vendor must carry his/her own product and/or general liability insurance where applicable and should be prepared to present it upon request. All vendors are required to have vehicle liability insurance for any vehicle used for business at the Market and must be prepared to present proof of insurance upon request.

D. Rent:

All approved applicants who sell goods in the Market are required to pay rent for the space that they use. Rent forms may be obtained at the welcome booth or from the Market staff. In order to secure a day stall, vendors must confirm attendance with Market staff at least 24 hours in advance. Day stall rents are collected prior to the end of the market. Monthly rent is scheduled in advance and must be paid prior to your first market day of the month.

E. Space Assignment:

Market Umbrella will assign spaces on a rotating basis on or before market day. It is the sole discretion of Market Umbrella to determine the spaces and where the vendors are placed.

F. Vendor Displays:

Vendors can display produce on tables facing the public or on back tables or beds (if needed), but not on the ground. Flame retardant canopies and umbrellas are allowed, but must be properly weighted or otherwise anchored. Market Staff reserves the right to ask that a tent or umbrella be taken down for safety reasons. Vendor sales slots are assigned according to availability and retail considerations.

G. Time for Set-up:

The set up of the Market may begin according to the following schedule:

  • Tuesdays: Between 7:00 and 8:00 a.m., vendors are allowed to drive into the space. From 8:00 until 9:00 a.m., vendors are allowed to walk product and equipment into the space. All vendors are required to be in their assigned space and ready to sell by 9:00 a.m.

  • Wednesdays: Between 12:00 and 1:00 p.m., vendors are allowed to drive into the space. From 1:00 until 2:00 p.m., vendors are allowed to walk product and equipment into the space. All vendors are required to be in their assigned space and ready to sell by 2:00 p.m.

  • Thursdays: Between 1:00 and 2:00 p.m., vendors are allowed to drive into the space. From 2:00 until 3:00 p.m., vendors are allowed to walk product and equipment into the space. All vendors are required to be in their assigned space and ready to sell by 3:00 p.m.

  • Saturdays: Between 6:00 and 7:00 a.m., vendors are allowed to drive into the space. From 7:00 until 8:00 a.m., vendors are allowed to walk product and equipment into the space. All vendors are required to be in their assigned space and ready to sell by 8:00 a.m.

H. Selling Times:
  • No selling to the general public shall begin before the opening bell (9 a.m. on Tuesdays, 2 p.m. on Wednesdays, 3 p.m. on Thursdays, and 8 a.m. on Saturdays).

  • Selling shall cease at the closing bell (1 p.m. on Tuesdays, 6 p.m. on Wednesdays, 7 p.m. on Thursdays and 12 p.m. on Saturdays).

  • Vendors may sell to other Market vendors, and Market Umbrella staff before and after the bell.

I. Clean Up:

Trash service is not provided by Market Umbrella. All vendors shall clean up their areas at the end of each Market. All vendors shall load up their vehicles and shall be clear of the parking lot within 30 minutes of the closing bell. Vendors shall be responsible for the cleanliness of their selling areas. All vendors agree to bring a broom and trash receptacle and keep the Market area free of any debris generated by the Market activity. Vendors shall not use public trash receptacles for disposal of produce boxes and unsold produce. Disposal of market product or excessive trash by vendors in public cans is a Market infraction and is grounds for removal from the Market.

J. Sales Taxes and Permits:

Each vendor is responsible for collecting and reporting his/her own sales taxes, where applicable according to all federal, state and local guidelines. Some farmers and fishers may be exempt from collecting local sales tax. Seafood vendors are required to have (and display) a current commercial fishermen license at the Market at all times. All tents are required to be flame retardant. All vendors should submit annually a copy of each tent’s fire certificate (if from a manufacturer other than E-Z UP) to Market staff. Vendors must also retain a copy of the fire certificate at their stall and furnish it upon request. Additional permitting information based on vendor’s parish of origin, business location, product, and certain other selling circumstances may be required. All vendors are required to adhere to all local, state and federal regulations that apply to the production and sale of their products at the Crescent City Farmers Market. Market Umbrella will not be responsible for the payment and/or reporting of any vendors’ taxes. Market Umbrella is not responsible for obtaining or maintaining the appropriate licenses or permits needed by the vendors. Market Umbrella is not responsible for advising their vendors regarding any local, state, or federal regulation or law.

K. Miscellaneous:
  • No firearms.

  • No alcoholic beverages.

  • No drugs.

  • No pets, with the exception of service animals for vendors.

IV. Market Advisory Committee:

Market Advisory Committee (MAC) consists of three (3) CCFM Vendor Liaisons, voted on by market vendors and elected every 2 years, and three (3) members of Market Umbrella’s Community Advisory Board. The MAC will meet quarterly and as needed to advise Market Staff on vendor applications, vendor and shopper relations, market programs and market operations.

V. Complaints and Violations:

A. Complaints:

Any complaint against any vendor regarding the origination of their produce or goods, or any other matter, must be directed to Market Umbrella in writing. Verbal speculation alone is not grounds for investigation. Resolving matters of this nature is the sole responsibility of Market Umbrella and its advisory bodies.

Any complaint against any vendor regarding discrimination, harassment, or inappropriate conduct as defined in the “Vendor Code of Conduct” should be directed to Market Umbrella in writing. Resolving matters of this nature is the sole responsibility of Market Umbrella and its advisory bodies.

B. Violations:

It is within the sole discretion of Market Umbrella to determine, if a vendor has violated any provision that undermines the smooth operations of the Market. Such violations may include, but are not limited to:

  1. Arriving late: After the opening bell rings (Tuesdays 9 a.m., Wednesdays 2 p.m., Thursdays 3 p.m., Saturdays 8:00 a.m.) Vendors must be at their table prepared to sell, so as to prevent disruptive carrying of products across the Market.

  2. No Call/No Show: Defined as not notifying the Market staff (at least 24 hours prior to Market) that the vendor will not coming to Market. The Market allows for uncontrollable circumstances (i.e., closed/impassable roadways, equipment failure, weather, etc.). In those cases, the Market's voice mail can be reached at 504-861-4485.

  3. Selling before the opening bell or after the closing bell.

  4. Leaving before the closing bell.

  5. Failing to pay for table rent. Vendors cannot return to the Market until payment is made.

  6. Selling product not produced or harvested by the vendor.

  7. Not participating in required token system and programs.

  8. Harassment, sexual harassment, or Discrimination.

  9. Violation of required safety or health rules.

  10. Disposal of product by vendors into public trash receptacles.

  11. Inappropriate conduct or behavior as defined by the “Vendor Code of Conduct.”

C. Actions:

Market Umbrella may expel a vendor at any time. This is particularly true if there is a violation of any guideline or eligibility requirement. If a vendor cannot operate as a member of the Market community in good faith, then s/he will be asked to leave. If violations take place, Market Umbrella may take any action it deems necessary to preserve the integrity of the market, including vendor suspension, permanent vendor expulsion, or, in extreme cases, legal action. Market Umbrella has the sole right to expel a vendor at any time.

VI. Finances

A. Rent Schedule:

Rent from each approved vendor is reserved on a monthly basis and due to the Market staff prior to your first market day of the month (in order to get the discounted rate). All reservations received after your first market day of the month fall into the day-stall rate and process. The Market needs a stable group of vendors to sell each and every market day. As a result, we have devised two ways to schedule rent. The Market's rent system is meant to reward vendors who make a greater time commitment to the Market's shoppers.

Rent can be paid in the following two ways:

  • Reserve a market stall a month at a time via a monthly rent form. Most vendors pay rent in the Market's wooden tokens but you may also use cash and/or check. For these advance reservations, payment must be in the hands of the Market staff prior to your first market day of that month. The discounted rate for three or more advance stall reservations is $25.00/day for each stall. No refunds will be given for no-shows who have prepaid for market days.

  • Reserve a day-stall: For those vendors that cannot commit to a month in advance, we often have a few slots left open for "day vendors." It's not a sure thing, but if we can fit you, we will. Here's how it works. You must contact the Market staff at least 24 hours in advance via telephone or email to request a day stall. If slots are available you will be invited to attend your specified market day. Prior to the end of the market day, you will be required to submit a day stall form and your payment of $30.00/day per stall to the Market staff.

B. Cancellation Policy:

Vendors who consistently fail to show up for reserved/paid market stalls, will be asked to reconsider whether the Market works for them. Vendors who do not attend market for 30 days will no longer be considered a vendor of Market Umbrella. In this situation, the former vendor must reapply to become a market vendor, as we cannot keep spaces open, unused while prospective vendors seek entry.

C. Token System

The Crescent City Farmers Market uses a wooden token system to facilitate electronic transactions and generate more wealth for our vendors. All vendors are required to accept all wooden tokens for eligible products at the Crescent City Farmers Market as a condition of participation in the Market – no exceptions. Vendors are also required to participate in all programs operated by Market Umbrella. Tokens will be collected twice monthly and reimbursements will be sent by check to each vendor by Market Umbrella. Currencies accepted at the welcome tent and converted into wooden tokens include credit, debit and electronic benefits transfer (EBT) for SNAP (Food Stamp) benefits; however, vendors can also accept cash, check or credit cards at their individual stalls. Training on tokens, FMNP, market programs and other token rules and regulations occurs at orientation and must be reviewed and accepted annually.

D. SNAP/Farmers Market Nutrition Program

The United States Department of Agriculture manages several programs that benefit local farmers including the Supplemental Nutrition Assistance Program (SNAP) and the Farmers Market Nutrition Program (FMNP) for Seniors and recipients of the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC). The Crescent City Farmers Market works to facilitate these programs for the benefit of vendors, shoppers and the larger Market community. Vendors are required to accept SNAP/EBT tokens for eligible products to be reimbursed by Market Umbrella twice monthly. No change may be given for EBT (SNAP) tokens or FMNP coupons. Other restrictions apply for these federally funded programs. More information is provided during vendor orientation and annual renewals. In order to accept FMNP vouchers a vendor must apply and be approved for eligibility by the Louisiana Department of Agriculture and Forestry.

E. W-9 Form

Due to tax liability of Market Umbrella for managing the wooden token system, W-9 forms will be required from each vendor to verify tax-identification numbers or social security numbers where applicable. This information is confidential and is used for token reimbursements and 1099 income reporting according to federal laws where applicable.

F. Taxes and Permits

Each vendor is responsible for collecting and reporting his/her own income and sales taxes, where applicable, according to all federal, state and local guidelines. Check with your tax advisor to verify eligibility of any tax exemptions.

All tents, umbrellas and canopies are required to be flame retardant and all vendors should submit annually a copy of each tent’s fire certificate (if from a manufacturer other than E-Z UP) to Market Umbrella staff. Vendors must also retain a copy of the fire certificate at their stall and furnish it upon request. Additional permitting information based on: vendor’s parish of origin, business location, product, and certain other selling circumstances may be required.

VI. Right to Terminate

Market Umbrella retains the right to terminate any vendor, with or without cause, for any reason. The application fee is non-refundable. Any paid rent that will not be used will be refunded to the vendor.

VII. Renewal

Each vendor is responsible for re-submitting an application each year for renewal. Vendor failure to submit an application, comply with the renewal process, submit the $50.00 vendor administrative fee, and/or review, complete and sign all forms will result in the vendor’s inability to participate in the Crescent City Farmers Market.

A renewing vendor is not guaranteed its position as a vendor at the Crescent City Farmers Market.

Vendor Code of Conduct

Market Umbrella wants to ensure that all our transactions in this common meeting space we share are safe, transparent, and exceed expectations for all participants. We want to ensure that everyone that participates in our markets, including our customers and vendors, has a pleasant and rewarding experience.

  • Market Umbrella prohibits discrimination in all its programs and activities on the basis of race, color, creed, national origin, age, disability, gender, marital status, familial status, religion, sexual orientation, veteran status, or socio-economic status including discrimination or harassment because all or part of an individual’s income is derived from any form of public assistance.
  • Market Umbrella prohibits discrimination and harassment based on race, religion, creed, gender, sexual orientation, veteran status, uniform service member status, and any other protected class under federal, state, or local law.
  • Market Umbrella prohibits the following inappropriate conduct: sexual innuendoes, lewd remarks, threats, epithets, derogatory comments, visual depictions, unwelcome jokes, and teasing.
  • All discrimination, harassment, and inappropriate conduct is prohibited in any form including verbal, non-verbal, and physical unwanted acts and not limited to e-mail, voicemail, chat rooms, Internet use or history, text messages, videos, pictures, images, writings, words or gestures.

Discrimination, harassment, and inappropriate behavior in the markets will not be tolerated. Violations of this Code of Conduct may result in disciplinary action, including permanent removal from the market. There will be no adverse action taken against anyone who report violations of this policy in good faith.

Rules and Regulations Addendum for Wednesday CCFM

This addendum is only applicable to the Wednesday Crescent City Farmers Market location at the French Market.

Section II, part B. Permitted Items for Sale

We will allow some locally sourced and made non-food items, as long as they contain 80% of the vendor’s product and do not consist of more than 25% of a vendors space.

Items such as beauty products using locally grown herbs and beeswax, locally produced beeswax candles, and other items of this sort may be allowed at the Wednesday market, with prior staff approval.

Prepared foods that contain meat and/or seafood will be allowed for sale at the Wednesday market, given that vendors follow strict food safety guidelines. Please see Farm to Table Food Safety Handbook addendum for guidelines on food safety handling procedures.

Section II, part C. Categories of Products

Because of the unique setting of the French Market, and the feedback given to Market Umbrella during the initial research stage, the ideal balance of goods at the Wednesday market will be as follows:

50% Category 1: Raw Agricultural Products
30% Category 2: Value-Added Products
20% Category 3: Meat/Seafood/Dairy

Modifications:

Market Umbrella reserves the right to revise the Crescent City Farmers Market rules and regulations at any time they deem appropriate. These rules are hereby adopted and valid as of October 1, 2014.

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